Please read the following instructions carefully before populating the template with your data:
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Please note the gray helper text at the top of the columns. This helper text clarifies how information needs to be scripted in order to properly migrate into your Artwork Archive account.
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Please DO NOT delete any columns as the order is necessary for our import process.
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The ONLY field that is absolutely required is the Piece Name (Title) Field. If you don’t have data for other columns, you can leave those blank, but you must enter an artwork title into the Piece Name field. Titles can be duplicated, so it’s perfectly fine to have many artworks listed as “Untitled,” for example.
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If you have information that does not align with any of the column headings, you can paste that information into the “Notes” column. That field is fully searchable once uploaded into your Artwork Archive account and functions as a “catch-all” for any additional artwork or contact information for your import.
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To import Images, please note:
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You can upload up to 10 additional images per artwork record, and each image can be up to 30mb.
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If your images are currently saved online—either in Dropbox, one drive, or your own website—include the direct link in the Image URL column.
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We highly recommend sending us a sample Image URL link prior to completely populating the import template so we can confirm that the format is correct.
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If your images are currently saved on your desktop, save them all in one folder—which you will need to share with us—and copy and paste the image file name into the image URL column. Please note, these fields are case sensitive and must be written in the template exactly as they are saved. Example: IMG234.jpg must be noted in the template as IMG234.jpg (and not img234.JPG)
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To insert more than one image in the column (since you can upload up to 10 images per artwork), use commas to separate each image url/link or file name. The first image listed in this field will be the “primary” image for that artwork record, and all others will be “additional images.”
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We do not support Google Drive links, as they recently placed a limit on exports. If your images are saved in Google Drive, please download them to a folder on your desktop and use the image file name in place of the URL, in the same column.
Exceptional imports:
We also offer additional import templates for the following data sets:
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Locations
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Exhibitions
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Expenses
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Maintenance (for Organization accounts only)
Should you require an exceptional import, please contact our team and we will provide you with a quote for a one-time import fee. This fee is also determined by both the amount and the cleanliness of your data. Rates generally range from $50-$200.
If you require assistance with populating your import template, please let us know and we can contact our network of data specialists to provide you with a quote for preparing your import template.
Please reach out to us with any questions! We are always happy to help.
